WORK PROGRAM COORDINATOR

Description

Requisition No: 795892

Agency: Department of Transportation

Working Title: WORK PROGRAM COORDINATOR - 55008154

Position Number: 55008154

Salary: $57,445.77 - $74,341.58

Posting Closing Date: 03/09/2023

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

404 / PROGRAM MANAGEMENT

OPEN COMPETITIVE

CAREER SERVICE

CONTACT PERSON: Mark Madgar

CONTACT PHONE NUMBER: (954) 777-4624

CONTACT EMAIL ADDRESS: [email protected]

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Health insurance (over 90% employer paid)

• $25,000 life insurance policy (100% employer paid)

• Dental, vision and supplemental insurances

• State of Florida retirement package

• Generous vacation and sick leave

• 10 paid holidays a year

  
  

• Career advancement opportunities

• Tuition waiver for public college courses

• Training opportunities

• Flexible work schedules and telework (for designated positions)

• Employee Assistance Program (EAP)

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system!

For additional benefit information available to State of Florida employees, go to https://www.mybenefits.myflorida.com/

SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.

In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-5300 for assistance.

POSITION DESCRIPTION: Manage all project information in current and prior fiscal years. Review and program all cost adjustments in current and prior years for all highway; bridge; planning; safety; freight, logistics and passenger operations (FLP); and maintenance projects to ensure the Work Program is producible. Review and approve all authorizations for state funds for the district. Review and balance state and federal overruns. Close and balance state funded projects when complete. Prepare and maintain the balance of state and federal funds to appropriated budget for current year using various reports such as the Production Accomplishment Report (PAR), Work Program/Budget/FLAIR Comparison Report, Project Cost Sufficiency (90/10) Report, and Cost Allocation impacts to Financial Commitments Report. This is accomplished through various financial databases such as Financial Management System (FM), Work Program Administration (WPA), Project Cost Management (PCM), and Florida Accounting Information Resource (FLAIR).

Participate in the development, coordination, and maintenance of the District's Tentative Five Year Work Program. Monitor funding sources to maintain balanced levels compatible with the Work Program Instructions formulated by Central Office, in conjunction with the Work Program Administrator. Recommend necessary revisions due to changes in funding levels. Manage all District-managed programs/funding, as well as statewide-managed funding once allocated/assigned to the District. Monitor the District's maintenance programming to ensure compliance with all requirements. Participate in Tentative Work Program reviews.

Manage the District's Roll Forward program, including but not limited to, report creation, distribution, and project updating. Provide quarterly updates to the District Secretary and directors and work with staff and executive management to address any potential issues.

Provide technical assistance to all offices on Work Program related issues. Coordinate the resolution of issues with the Central Office Work Program Office, Office of the Comptroller (OOC), along with all related/affected offices within the District. Provide training to District employees as needed.

Prepare and maintain prior and current year reports to provide management with current status on matters related to finance. Manage the Work Program portion of the District's Advanced Production Plan (APP). Prepare and maintain reports and graphics based on data contained in the Work Program for presentation to the District Secretary, directors, local government agencies, and officials. Develop new and innovative financial analyses and reports.

Monitor and balance all fiscal year end activities. Prepare required reports for fiscal year end close out activities, including but not limited to, roll forward, manual roll forward, and budget realignment. Assist with certified forward as needed.

Maintains current information on pending amendments to the Executive Office of the Governor by updating the District Work Program office log of pending amendments. Act as the key contact for pending amendments when requests are received and additional documentation is needed. Performs bi-weekly reviews of amendments and the revisions report, notifying the Work Program Administrator of any amendments that have not been submitted by the District within amendment processing time allowance and which amendments have been submitted to Central Office that are beyond the expected timeline for approval. Updates District Work Program office files with amendment documentation.

Create, maintain and periodically update desk procedures for the Work Program area. Provide process guidelines and training to project managers to ensure information on funding requests is accurate. Maintain liaison with various District and Central Office staff to ensure completeness and elimination of duplication in the Work Program.

KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of the Five-Year Transportation processes, budget processes and production management processes; Knowledge of the Department's budgeting, financial and fiscal procedures; Knowledge of state and federal programs as they relate to work program; Knowledge of federal programs, including the Transportation Improvement Plan; Working knowledge of budget; Knowledge of Microsoft PowerPoint; Advance knowledge and skills in Microsoft Excel; Advance knowledge and skills in Microsoft Word; Skilled in using computers and communicating by e-mail; Skilled in developing data and presentations using Microsoft programs. Ability to understand how the financial processes of work program, budget and comptroller relate to each other; Ability to perform mathematical calculations; Ability to train department staff on work program processes, procedures, and reports; Ability to navigate and make modifications in the department's Financial Management (FM) system; Ability to interpret and apply rules, laws, and policies to day-to-day work; Ability to independently analyze data issues, develop reports and problem solve; Ability to produce multiple scenarios to resolve programming problems; Ability to brief management on work program issues on behalf of management; Ability to multi-task.

MINIMUM QUALIFICATIONS: A Bachelor’s degree from an accredited college or university and three years of relevant employment experience. Post-graduate education from an accredited college or university may be substituted for employment experience on a year-per-year basis. Relevant professional experience, such as Engineering, Contract Administration or Development, Finance, Economics, Public Administration, Business Administration, Urban Planning, policy analysis, financial modeling, accounting, statistics, transportation financial analysis or work program development can substitute on a year-for-year basis for the required college education.

AS A CANDIDATE, YOU MAY BE REQUIRED TO PROVIDE DOCUMENTATION (I.E. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, COLLEGE TRANSCRIPTS, ETC.) TO VERIFY MEETING THESE MINIMUM QUALIFICATIONS.

A Competitive Area Differential (CAD) additive in the amount of $1,976.00 will be added to the annual salary.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.

• Health insurance